Cross border parcel can be send via air cargo or sea cargo, depending upon the size and requirement of your shipment.
Sending shipment cross borders is not as simple as we think. Every country is having its own legal policies, which we need to follow. Shipment got stuck under customs, if we are not aware about these policies.
Trust and commitment are the pillars of business; if trust is loss everything is lost in business.
You commit timely delivery of shipment but not able to do that because your parcel got stuck in custom result in you lost your precious client by breaking trust and commitment.
So, In this case what should we do?
Whom should we contact?
What documents should require for custom clearance?
Buyer and seller are involved in export and import. Both the parties should aware about these documents to avoid trouble at the time of custom clearance
In common, most of the countries demands common documents:-
Commercial Invoices
Bill of lading
Certificate of Origin
Labeling and packaging
Insurance paper
Export Import Code or License
Health certificate
Warning form
Industrial license
Let?s discuss above point in detail:-
- Commercial Invoices: – Two parties are indulged in this process, one is buyer (Importer) and other is seller (exporter). Seller issues an invoice to the buyer of the goods. At the time of importing, custom broker uses this invoice to determine the true value of the shipment. This invoice contains information like Invoice number, Date of Invoice, Price of the products, quantities of the products, HSN code of the products. This helps custom officer to calculate the tax amount.
- Bill of lading: – This document contains information related to type, quantity, and country of origin and destination of goods.? These documents need to be checked and signed at each step. This document helps legal authorities to determine the authority of the parcel or shipment.
- Certificate of Origin: – This document contains the information about country of origin where goods are manufactured. This document helps legal authorities to calculate the value of the tax.
- Labeling and packaging: – Your packaging and labeling should be correct to avoid shipment delays. There should not be any printing or typing error. Barcode should be print and placed properly on the parcel. This avoids your shipment from getting lost. One simple typo error can avoid misplace your parcel.?
- Insurance paper: – Getting your shipment insured is very important to avoid losses. It not only save you from huge losses but also a supporting document that can help your parcel to cleared through customs easy and fast.?
- Export Import Code or License: – Buyer and seller involved in import export should have export import code or license to avoid hassle during custom. Businesses should get this license or code from regulatory authority. This license is compulsory for all those who are indulged in import and export business.
- Health certificate: – For Food items this certificate is required at the time of custom clearance. This certificate includes the information related to product type and the information related to the safety and consumption.
- Warning form: – This form should be provided by seller or exporter, in case shipment contains hazardous item like flammable liquids or toxic substances. Hiding this useful information related to the hazardous items leads to life time imprisonment or heavy monetary penalty.??
- Industrial license: – Government provides special benefits to importers to promote import and export business. This license helps business owner to avail this benefit. This document should be submitted to custom authorities at the time of custom clearance.
In this article, we tried to cover each and every possible point but still there are more legal formalities or documents required depending upon the country rules and regulations. For this you need to consult your shipping service provider or custom clearance broker or agent.
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