Top Methods to Migrate Gmail to Office 365 Mailbox

Summary: When working on Gmail, it makes the task easier and effective. All the users of Gmail are facing an issue with the data storage. To inculcate these problems, we have to discuss different methods to migrate Gmail to Office 365. First, we discuss the manual method and then the automated Sysinfo Gmail Backup Tool. 

Reasons to Transfer Gmail to Office 365

• Office 365 is a cloud-based service, so you don’t face any server issues or downtime.
• In Office 365, users get multiple service plans in a single subscription.
• Office 365 has different plans for a Single user as well as business.
• Office 365 provides you with several features like advanced security, including threat and data loss prevention.
• In the aspects of storage, Office 365 provides 1TB of Storage per user while Gmail offers only 15GB per user.

Listed Methods to Migrate Gmail to Office 365 

We have to follow step-by-step methods to move from Gmail to Office 365. In the first, we discuss the manual method and then move to the professional method.

Method 1: Import Gmail to Office 365 Manually

Follow the listed steps to import Gmail to Office 365 

Step 1: Create an Admin Account for Office 365

When you create an account in Office 365, the first account will be an Office 365 admin account. After that, you can change this account to a user account and use another account as admin.

Step 2: Verification of Office 365 Domain

To add Gmail to Office 365 firstly you have to verify your domain. It is because the account is your belonging. You can do this in several steps:

1. Visit the Admin Center.
2. Tap on Go to Setup.
3. Choose the domain.
4. Add users.
5. Setup DNS.

Step 3: Create a User Mailbox and Assign the License

When creating a user mailbox, you have to confirm that you have an applicable license for the user. Apply the following steps to make a user mailbox to migrate Gmail to Office 365.

1. Move to the Admin Center>Click Users> Select Active users> Click on More.
2. For adding a single user choose the Add user option and for multiple users together select Import Multiple Users. Through the CSV file, you can import multiple users’ information altogether and make the mailboxes.
3. When the uploading is done, tap the verify button to verify the data.
4. After verification choose and assign an appropriate license to the user or choose the option Create User without product license.

Step 4: Set up a Communication Channel Between Gmail and Office 365

1. Select Exchange admin center > Recipients > Migration > Migration endpoints.
2. Tap “+” and on the new page choose IMAP.
3. Fill the  IMAP Server and  Settings on the IMAP migration configuration page.
4. Give a migration endpoint name in the fill-up General Information page.

Step 5: Make a List of Gmail Mailbox for Transfer

In this, we have to make a list of user mailboxes that we want to migrate Gmail to Office 365 accounts. For this, you have to know the credentials for the user’s Gmail account.

1. Log in to the Google Admin Console.
2. Choose the list of users from the admin center.
3. Fill up the email address of the user’s mailbox from which you have to migrate.
4. Make the Excel sheet using the user’s address and passwords and save it as CSV.

Step 6: Establish the Transfer Method for Gmail to Office 365 Migration

1. Select Admin Center and choose Exchange.
2. Move to Recipient>Migration.
3. Tap on “+” and select Migrate to Exchange.
4. Choose IMAP migration.
5. Select Next and search the CSV file on the user’s screen.
6. After completing the validation Gmail shows the mailboxes.
7. Choose the earlier created migration point.
8. Move forward with the default values in the IMAP.
9. Select the Move configuration page and provide the migration batch name.

Step 7: Revise, the DNS Record 

The last step is to migrate Gmail to Office 365. In this step, Office 365 receives new emails to the respective Office 365 account.

1. Move to the Admin Center> Settings.
2. Tap on Domain and choose Domain Name.
3. At last, the setup notification pops up.

Limitations for Using Manual Method to Export Gmail to Office 365

• The above method is very lengthy and typical for non-tech users, this creates confusion. 
• If any step is missed the process of migration is not completed.
• The process is very slow and difficult for bulk migration.

Method 2: Profession Method to Transfer Gmail to Office 365 Mailbox

If you want an easy and advanced method to migrate Gmail to Office 365, then you can use the Sysinfo Gmail to Office 365 Migration Tool. This tool allows users to migrate Gmail mailbox data to the desired email clients or convert it into a file format in bulk. It offers to migrate or backup emails without attachment files. Moreover, it includes several features like no file size restriction, filter emails with the help of a Date filter, and skip duplicate email option. It is highly compatible with Windows OS 11/10/8 and all other older versions.

Steps to Follow to Transfer Gmail to Office 365

1. Start the Sysinfo Gmail to Office 365 Migration Tool as an administrator.
2. Fill up the Gmail credentials and tap on login.
3. Choose the folder from the preview panel.
4. Tap Next.
5. Select the email client as Office 365.
6. Login with the credentials of Office 365.
7. Apply the optional filters, Tap Next>Download to start the migration process.

Conclusion

In the above blog, we discussed why there is a need to migrate Gmail to Office 365 and different methods to implement the transfer. We studied the manual method for the conversion, which is very lengthy and complex. Also, we discussed the professional method, which is very easy and less time-consuming. It is reliable for both tech and non-tech background users. 

Donna

As the editor of the blog, She curate insightful content that sparks curiosity and fosters learning. With a passion for storytelling and a keen eye for detail, she strive to bring diverse perspectives and engaging narratives to readers, ensuring every piece informs, inspires, and enriches.